The event & band management software you'll love.
Band Pencil is the all-in-one management solution built for people working in the music and entertainment industry to help organise every aspect of a event. From sending contracts to creating invoices, managing members and tracking financials.
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Trusted by hundreds of great music and entertainment companies worldwide
Management Software Built for the Music & Entertainment Industry
Artist, agency, band leader, entertainment business, or solo musician? Our software lets you manage your gigs anywhere, anytime. Your team, members and clients will thank you later.
Share non-sensitive gig information with your members and crew
We know it's hard for you to manage your members, so our software offers a "self-service" approach so your team can view event information online 24/7.
- Online Member Portal for your members to see upcoming event details and submit availability
- Download PDF worksheets
Give your clients access to an online secure Client Portal
Clients are key to your music business. Band Pencil allows you to share a Client Portal so your clients can manage their event online.
- Event information and files can be stored in the Client Portal
- Send and view contracts and invoices online
- Get instant notifications when the client views the Client Portal for the first time
Automate your event management
Auto Book Members
Set your line-up preference and we'll ask the next member if they're available if the previous says they're not.
Schedule Emails
Write your email today, send next week. Select a date and time for delivery and we'll automatically deliver it.
Never Double Book
If an artist, or musician is already on another gig, we'll give you a warning when you try and add them to another event on the same day.
Band Pencil helps us track all of our bookings and the performers and engineers we rely up to to deliver these shows.
The London Function Band - London, UK
Ditch paper and create, manage and track invoices online
With Band Pencil you can build invoices and track event income and expenses in seconds.
- Track unpaid invoices
- Send reminder emails when invoices are outstanding
- Product on demand revenue reports
Get paid fast by accepting all major debit and credit cards with online payments
Easily connect the most widely used credit card processor online to allow your clients pay for their event in just a few clicks.
- Powered and secured by Stripe Payments
- No extra payment fees on our end
- Charge clients and get paid in less than 60 seconds
Clients are always impressed how easy it is to sign the contract and download the invoice. From our standpoint Band Pencil helps us look professional to the client.
S&J Live Music - London, UK
Collect new leads and get notified instantly
Our modern, clean, and simple to use lead capture form allows your website visitors to enquire in the simplest way possible.
- Complete the form in less than 60 seconds
- Event information is automatically saved in Band Pencil
- Receive an email notification when a new form has been submitted
Drag and drop songs to easily create online setlists for your gigs
Stress no more with our powerful setlist creator. Our software will tell you the next song, what key it's in and display the sheet music.
- Setlist duration calculator
- Attach sheet music and chord charts to songs
- Shared setlists online with your musicians
Frequently Asked Questions
Who is Band Pencil built for?
Anyone who runs a band, freelance musicians, and basically anyone who works in the music or entertainment industry. If you manage clients, members and bookings, Band Pencil is built for you!
Do I have to run a band to use Band Pencil?
Nope! We have loads of individuals using Band Pencil including DJs, solo sax players and session musicians, entertainers and much more. We also have agencies and entertainment businesses using Band Pencil.
Do my musicians / members pay to use Band Pencil?
Musicians, members, artists, performers, whatever you call them - they don't pay and you can have as many members as you like. Plus, access to the Member Portal is completely free!
Can I import my data?
Yes, you can import your clients, members, venues, songs and bookings into Band Pencil. You can do this yourself with our friendly import function.
Management software you can count on
Access Anywhere
Band Pencil is a web-based band management software. Easily access our app from your computer, tablet or smartphone.
Easy to Use
Our platform is simple, self-explanatory, and super easy-to-use. You'll be up and running in just a few minutes. No tech skills required.
Safe and Secure
Your information is safeguarded by the best security technology. In short, we store, backup, and protect your sensitive and private data.
Trusted by Thousands
Established in 2019. Trusted by thousands users, across 10 countries. Whether you're a band, artist or musician our software is perfect for you.
Cancel Anytime
We don't believe in lock in contracts. Upgrade, downgrade, export, or cancel anytime. Bottom line? You own your data. We just help you manage it.
Free Support
Email support available and using an online band management system means no clunky software to install.