Save time and simplify your event & band management
Spending too much time on managing events? Fed up with endless manual processes? It may be time for a change.
14 DAY FREE TRIAL
* No credit card required
As trusted by...
Band Pencil is thoughtfully designed for the purpose of performing music at events. I have always had to adapt other CRMs to try to meet this need, but Band Pencil is the best by far.
Benjamin T Warner Events
Band Pencil is thoughtfully designed for the purpose of performing music at events. I have always had to adapt other CRMs to try to meet this need, but Band Pencil is the best by far.
Benjamin T Warner Events
Ditch the spreadsheet and manage your gigs from Band Pencil
Whether you're an artist, agency or band leader our software lets you manage your gigs anywhere, anytime. Record every aspect of a gig: date, time, client requests, setlists and equipment.
- Gig information stored in the cloud
- Share information with musicians & clients
- Download information from Band Pencil to Excel & PDFs
Our management software has helped organise 350,000+ events.
80%
Average time customers save managing events when switching to Band Pencil.
30 Minutes
Average time it takes to get fully setup on Band Pencil.
1,500+
Average number of musicians who login per day to view event information.
1st
Band Pencil is the world's first fully automated modern band management software.
Share non-sensitive gig information with your musicians and crew
We know it's hard for band leaders and agencies to manage their musicians, so our software offers a "self-service" approach so your team can view gig information online 24/7.
- Online Musician Portal to see upcoming gigs
- Download PDF worksheets
Send your clients contracts and invoices online in seconds
Clients are key to your music business. Band Pencil allows you to securely send and store contracts and invoices.
- Event information can be viewed on an online Client Portal
- Send and view contracts and invoices online
- Get instant notifications when the client signs the contracts or views the event information
We make managing gigs as EASY as 123
1. ADD YOUR GIG OR REHEARSAL
Add your event to Band Pencil with a few simple clicks. Record the location, client information, date and time, and much more.
2. ASSIGN YOUR MUSICIANS
Assign musicians to the event and ask for their availability. They will be able to see the gig information online, download worksheets and submit invoices.
3. TRACK & UPDATE YOUR EVENT
Continue to update the gig. Assign equipment, generate invoices and contracts, add services, email clients and musicians, upload files all in Band Pencil.
Create, manage and track invoices online
With Band Pencil we allow musicians, band managers, artists and agencies to quickly build invoices and track event income and expenses. Saving you both time and money.
- Track unpaid invoices
- Send clients reminders when invoices are outstanding
- Product on demand revenue reports
Drag and drop songs to easily create online setlists
Stress no more with our powerful setlist creator. Our software will tell you the next song, what key it's in and display the sheet music.
- Setlist duration calculator
- Attach sheet music and chord charts to songs
- Shared setlists online with your musicians
Collect new bookings and get notified when a client enquiries about an event
Our modern, clean, and simple to use lead capture form allows your website visitors to enquire in the simplest way possible. Start getting bookings for your band instantly online now.
- Complete the form in less than 60 seconds
- Information is automatically inputted into Band Pencil
- Email notifications when a form has been submitted
The tiresome back-and-forth with clients is in the past. Using the embedded enquiry form, the client submits all their event information and that is automatically inputted into Band Pencil. It saves us SO MUCH time.
S&J Live Music
Get paid fast and accept all major debit and credit cards with online payments
We're bring musicians and band leaders into the modern age. Easily connect the most widely used credit card processor online to allow your clients pay for their event in just a few clicks.
- Powered and secured by Stripe Payments
- No extra payment fees on our end
- Charge clients and get paid in less than 60 seconds
You won't regret choosing Band Pencil
Here's the benefits to letting us handle your music management
Access Anywhere
Band Pencil is a web-based band management software. Easily access our app from your computer, tablet or smartphone.
Easy to Use
Our platform is simple, self-explanatory, and super easy-to-use. You'll be up and running in just a few minutes. No tech skills required.
Safe and Secure
Your information is safeguarded by the best security technology. In short, we store, backup, and protect your sensitive and private data.
Trusted by Thousands
Established in 2019. Trusted by thousands users, across 10 countries. Whether you're a band, artist or musician our software is perfect for you.
No Contracts
We don't believe in lock in contracts. Upgrade, downgrade, export, or cancel anytime. Bottom line? You own your data. We just help you manage it.
Free Support
Email support available and using an online band management system means no clunky software to install.