01
Capture enquiry
A new lead arrives from your website or is added by your team.
Client
Run every gig from one place.
Manage enquiries, bookings, musicians, clients, contracts, invoices and event details without stitching together spreadsheets, inboxes and five different apps.
No card required
Cancel anytime
Musician availabilityLine-up confirmed
Client contractSigned online
2,500+active users
30,000+performers using the Member Portal
500,000+gigs managed
5.0 on Google Reviews
One system, not another spreadsheet
Everything around the booking stays connected.
02
Create the booking
Dates, venue, timings, services and notes live on one event.
Event
03
Build your line-up
Check availability, assign performers and keep everyone updated.
Team
04
Sign & get paid
Contracts, invoices and payments stay attached to the booking.
Admin
05
Run the gig
Everyone has the latest information when event day arrives.
Show time
One booking. One source of truth.
Client details, line-up, contracts, invoices, files and timings all follow the same event from first enquiry to final payment.
The tools you actually use
The admin side of live music, handled.
Powerful enough for agencies and busy bands, but straightforward enough to use every day.
Manage every booking
Keep dates, timings, venues, services, notes, files and gig logistics together from enquiry to event day.
Explore event managementBuild your line-up
See who is booked, who is available and which roles still need filling without chasing spreadsheets.
Explore Band BuilderKeep performers informed
Give musicians and crew a simple Member Portal for availability, gig details, invoices and contracts.
Explore Member PortalImpress your clients
Give clients one polished place to view event details, files, invoices, contracts and payments.
Explore Client PortalContracts without the chase
Create booking contracts, collect signatures online and keep the signed record attached to the event.
Explore contractsInvoice and track payments
Create professional invoices, share them online, take payments and keep on top of what is outstanding.
Explore invoicing
For your performers and crew
Stop answering “what time are we needed there?”
Give every musician, performer and crew member a self-service portal with the gig information they need — without giving them access to your admin account.
- Collect availability and confirm bookings
- Share timings, venue, fee and event information
- Receive performer invoices and signed agreements
- No paid account required for your members
For your clients
A client experience that feels as professional as your show.
Clients can check their event, sign contracts, view invoices, make payments and download shared files from one clean portal.
- One link for event information and documents
- Online contract signing
- Invoice viewing and online payments
- Optional branding on supported plans
Made for the way you work
One platform for entertainers, bands and agencies.
Whether you manage your own bookings, run a busy band, or coordinate multiple acts and performers, Band Pencil keeps your enquiries, events, clients, payments and team in one place.
Working for yourself
Solo performers & DJs
Bookings, clients, invoices and contracts without building an admin system around yourself.
Running a line-up
Bands & artists
Keep availability, musicians, timings, setlists and booking admin together around each gig.
Managing at scale
Agencies & multi-band teams
Coordinate multiple acts, users, clients and high booking volumes without losing visibility.
More than musicians
Entertainment businesses
Organise performers, technicians, entertainers and event services from the same place.
Loved by people who run gigs
Less chaos is a recurring theme.
★★★★★
“Band Pencil has literally changed everything! Managing one band was a nightmare in itself, whereas now, I can keep tabs on a hundred musicians with ease.”
★★★★★
“Band Pencil has been revolutionary to our management! The best feature is the Band Builder function.”
★★★★★
“Band Pencil covers every aspect of booking an event from client contracts to musician management. They have thought of everything.”
Band Pencil is built for people running bookings in the live music and entertainment industry — including bands, band leaders, freelance musicians, artists, DJs, entertainment businesses and agencies.
No. Solo performers, DJs, session musicians, entertainment businesses, production teams and agencies use the same tools to organise clients and bookings.
No. Member Portal access is free for the musicians, performers and crew you work with, and Band Pencil supports unlimited members.
Yes. New accounts can try the Ultimate feature set free for 14 days, with no credit card required to start.