Band Pencil is the all-in-one management solution built for people working in the music and entertainment industry to help organise every aspect of your event. We have a 14 day free trial where you can try the software out for yourself! Start Your 14-day Free Trial.
How to make the most of Band Pencil
1. Connect all your musicians
Use Band Pencil as your directory for all the musicians you know. With a premium account we don't limit you to the number of records, so you can freely store their name, email, phone, address information, and bank details securely in our system. By doing this you can also tag musicians to an event and allow them to submit an electronic invoice via Band Pencil.
2. Upload files to your events
When a client sends you a document (usually a day schedule) upload it into Band Pencil and tag it to the event it relates to. This saves you having to route back through your communication channels to find that document again.
3. Add your personal events to Band Pencil
When you add an event you have two option to add it as a band, or personal event. When you select personal event we only show you the features you will need. Adding a personal event to Band Pencil makes it super easy to do reporting as it clearly separates it from the band events!
4. Sync your Band Pencil events to your personal calendar
Navigate to your event settings page and there you will find a link. Simply copy and paste this link into your calendar of choice and subscribe! That means any changes you make to an event in Band Pencil will be automatically updated in your calendar app.
5. Share event information with your clients using the Client Portal
Click message client from the events page and make sure the checkbox which says 'share online portal access' is ticked. When the client receives the email they will have a link to their event where they can see all the event information, download invoices and receipts and sign contracts. This makes you look uber organised and professional!
Final Thoughts
That's our top five tips to making you become a pro at Band Pencil! If you have anymore make sure you share them with us by either Tweeting, or dropping us an email.
Never Forget to Book a Musician with the Band Builder
See who's still to book, who's confirmed and who's not available in one place with our new Band Builder tool.
Read the article • 08 Apr 2021
Musicians: How to Write and Send an Invoice
This is a guide aimed at helping musicians write and send invoices.
Read the article • 26 Aug 2020
Design My Setlist: Create Perfect Setlists Your Clients Will Love
Tool for musicians, DJs, and bands to create setlists that clients will love. Let your clients choose the songs they want (and don’t) at their event.
Read the article • 30 Aug 2024