How to build a setlist in Band Pencil

Adding your songs to Band Pencil

To build a setlist in Band Pencil you first need to add your song library to Band Pencil. You can do this one of two ways.

  1. Upload a CSV file
  2. Add each song manually. 

First, navigate to the Songs & Setlist page and click on + Add Songs. A drop down will appear and you can choose to add a song or import songs.

Adding songs manually

If you want to add songs manually:

  1. Click on Add Songs and choose whether to add a single song or import multiple songs.
  2. Fill in the song details, including the name, artist, key, and BPM.
  3. Click Add and your song will be added to Band Pencil.

Uploading (or importing) your songs

  1. Click on + Import Songs and upload a CSV file. You can upload the following: Song Name, Artist, Arrangement, Key, Beats Per Minute (BPM), Length (hh:mm:ss). You're limited to a maximum of 250 rows. Please contact support if you need more than 250 row import, or split the upload.
  2. The import tool will walk you though the rest.

Once you've imported your songs you can create a new setlist!


Creating a new setlist

To create a new setlist:

  1. Click the Your Setlists tab at the top and then click + Add Setlist in the top right.
  2. In the popup, give your setlist a name and click Add. You will then be redirected to the setlist management page.

Adding songs to your setlist

To add a song to your setlist click + Add Songs. A popup will appear and you can select all the songs you want to add to the set.

Once you have added your songs, you can then rearrange the order of the songs (by dragging them around), add notes, labels and each remove songs by clicking the buttons.

Duplicating, deleting and exporting setlists

If you need to duplicate, delete or export the setlist to PDF, click the Options dropdown button in the top right. From there you'll see the buttons for the actions you require.

The Edit Setlist button will allow you to rename the setlist and from there you can share setlist with your members on the Member Portal by ticking the box.

Opening and sharing the setlist Live View

To open the live view click the blue Live View button in the top right. You can then copy the URL and share it with anyone who needs the link.


Try Band Pencil for FREE

A better experience for your members, musicians, crews and clients
and fewer headaches for you. You’ll be set up in minutes.