Musicians: How to Write and Send an Invoice

This guide is aimed at helping musicians write and send invoices. If you're looking for a free invoice template for both Microsoft Word and Apple Pages please see our article Musician Invoice Template (Free Download).

What is an invoice?

An invoice is basically a piece of paper which says this is how much you owe me. They really aren't complicated, but getting them wrong can cause huge problems for getting your money. Formatting an invoice wrong can make you look unprofessional and not serious about your business.

What to include in an invoice

You need to include the following information:

  • Your company name, contact details and logo (optional)
  • A clear title with the word ‘Invoice’
  • Invoice issue date and payment due date
  • Invoice number

  • Name and address of customer
  • Description of service
  • Subtotal for each service
  • Total amount due, including taxes and discounts
  • Payment terms

How to write an invoice

You can find a billion free website that will create your invoice for you. Some banks such as Tide will allow you to create one on their app! Microsoft Word and Apple Pages also have templates for you to use. They're all great, you just need to choose the best tool for you!

Can Band Pencil create invoice?

Yes, Band Pencil automatically creates invoices for you (the key word being automatically). Once you've inputted the clients name and address, event fee and date you're good to go! We even update them whenever you change a value.

To send an invoice to a client you can download it and attach to an email, or send them an email from Band Pencil and we provide a link for the client to view the invoice online.

Best of all? All your invoices are stored in Band Pencil, so you don't have to worry about remembering to save them. Oh and did I mention once you sent the event to paid we automatically create a receipt for the client to view.

Go on, sign up to Band Pencil today.

Management Software Built for the Music & Entertainment Industry

14-day free trial, no credit card required.


Top 3 Payment Software For Musicians

Top 3 Payment Software For Musicians
As a band or freelance musician, it's important to be able to accept payments via online and using a POS system as well as cash and bank transfer. We list our top 3 payment software musicians should be using.
Read the article • 26 Jul 2022

Best Band Management Apps of 2023

Best Band Management Apps of 2023
In this article we will explore the best band management apps of 2023 to help you manage your musicians and grow your business.
Read the article • 18 Aug 2023

How Band Pencil Went Green

How Band Pencil Went Green
We're taking positive action against Climate Change. As a business we work with Ecologi to fund Gold Standard sustainability projects and the planting of carbon-cancelling trees all over the world.
Read the article • 08 Apr 2021

Try Band Pencil for Free

A better experience for your members, musicians, crews and clients
and fewer headaches for you. You’ll be set up in minutes.