The Best Band Management Software for Musicians

Band Management SoftwareIn the music industry, it's hard not to hear about Band Pencil by now. This amazing platform was introduced at a time when there was practically no alternative online band management software that could provide the myriad of features that it does.

Band Pencil is one of the best band management software for musicians, band leaders, artists, agencies and music groups. This is a bold statement, but our software is used by thousands of musicians around the world each week to track gig information and manage musicians. In this article we want to discuss why we think Band Pencil is the best online band management software.


  1. What is Band Pencil and is it for me?
  2. Musician management
  3. Moving things online
  4. Other things Band Pencil can do
  5. Why we think we're the best

What is Band Pencil and is it for me?

Band Pencil lets you manage your gigs, organise your musicians, create invoices and contracts with a fraction of the effort. It's designed for everyone. Musicians, band leaders, agencies and music groups. Depending on who you are depends on which features you will need. For example, a not-for-profit music group might not use the contracts feature, but a band leader will and a band leader might not use the bulk emailing system, but not-for-profit groups definitely will!

If you're ever in doubt sign up and try it out. You can even drop us an email explaining what you want Band Pencil to do for you and we'll let you know how to achieve it.

We offer amazing musician management solutions

Musician management is the most popular reason band leaders and artists use Band Pencil. We make it super easy to get information out to your musicians and connect them with your gigs. We have loads of different solutions which we explore below.

Musician availability polling & invoicing

Within Band Pencil you can create an event and assign your musicians to that event. Once a musician is assigned you can give them access to see certain information about the event, such as location, setup timings and dress code. You can even send an email and ask if they're available for the gig. This is super handy to avoid having to email loads of musicians to secure a gig. The musicians access Band Pencil through a secure Member Portal. The Member Portal uses a passwordless login, so no creating accounts and no extra admin for you. You can read more about onboarding your musicians here.

Musician Portal - ask for musicians availability

Track which musician is on what gig with our Band Builder

Once you have chosen your line-up for an event you can create a band template and populate this with musicians. We'll tell you which musician has yet to submit their availability, who's not available and who's still to book in. The Band Builder is one of our most popular feature on Band Pencil and there's a reason for that. It saves band leaders hours of time and keeps all their information in one place.

From the overview page you can very quickly see what needs to be done. This is a game changing feature for all musicians and you should check it out now.

Band/ line up builder

Moving things online

At Band Pencil, our objective is clear: shifting operations to the digital sphere and implementing automation. We firmly believe that musicians spend an excessive amount of time organizing events, crafting invoices, and drafting contracts. We offer a solution to this challenge through the Client Portal.

The Client Portal

We offer all our users the ability to use the Client Portal. This is a secure portal for sharing event details with your clients. It facilitates the distribution of invoices, contract signing, access to event information, online invoice payments and online forms submission all from one page they access through a URL.

With a polished and professional appearance, the portal can be customised with your branding.

Effortless Online Invoicing

Creating invoices, exporting them as PDFs, and then making subsequent changes can be a hassle. Band Pencil simplifies this process. Generating an invoice is simple: input invoice details, itemize components, and you're done. Additional features include adding purchase order numbers, images, descriptions, and more. We take care of the rest, allowing you to easily export your invoices to PDF, or just view them online

Streamlined Online Contracts

Just like invoicing, managing contracts is straightforward. Upload your template and you're ready to go. The client's e-signature marks their approval. We handle the processing and storage of signed contracts, taking less than 15 seconds for an online signature.

Other things Band Pencil can do

Band Pencil does a lot, but here's the full list. We're also constantly adding new features, or making existing features better. We even have a changelog page which keeps track of all the changes we've made across the years. You can check that out here.

  • Event & Rehearsal Manager
  • Musician Scheduling
  • Online Contracts
  • Online Payments
  • Online Invoices
  • Lead Capture Form
  • Inventory Manager
  • QuickBooks Integration
  • Mailchimp Integration
  • Availability Checker
  • Song Inventory
  • Musician Groups
  • Client Portal
  • Musician Portal
  • Band/ Lineup Builder
  • File Store
  • Bulk Emailing System
  • Setlist Creator
  • Online Forms
  • Musician Invoices
  • Income Reporter

Why we think we're the best

Naturally, we have confidence in the ability of our software, but truthfully, we believe that what we provide at this price point is truly unmatched. Our modern, easy to use, interface not only makes gig management an enjoyable experience but also our feature-rich platform empowers us to handle an array of tasks. Our team is approachable and always ready to guide you through setup and acquaint you with Band Pencil's functionality.

Week after week, thousands of musicians worldwide rely on Band Pencil to facilitate gig management – a testament to our effectiveness. If you're a musician, band leader or artist, it's worth considering how Band Pencil can assist you on your journey and start a free trial with us today.

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