If a member says they are not available logic
This feature is now available to all users as a default account option. Ultimate users can amend this per member per event.Improvement
First response flag 🏆
We'll now show a trophy icon next to the first member to respond with their availability. View linkNew Feature
Event Tags!
You can now assign tags to events! Event Tags let you add extra context to your events without changing their status. Use statuses to track progress through your booking pipeline. Use tags to categorise, group and analyse your events
- Think of statuses as “where is this booking at?”
- Think of tags as “what kind of event is this?”
View linkNew Feature
Calendar UI
We've made some small UI changes to the calendar.Improvement
Pending Members
We’ve resolved an issue where “pending” members (those waiting in an auto-booking flow) were incorrectly shown against the wrong roles.Bug Fix
Setlist View File Bug
We've fixed the bug so you can now click View Files on the setlist page.Bug Fix
Forms - Field Mapping
Field Mapping allows you to connect a question in your form to an event field. When the form is submitted, the mapped answer will automatically populate the selected event field on the event page.
Available event fields to map: Green Room, Performance Room, Food Provided, Noise Limit, Number of Guests, Setup / Soundcheck, Timings Breakdown, External Microphone Use, Playlist Information, Additional (Private Notes).New Feature
Multiple Calendars Now Supported
You can now create multiple calendar feeds in Band Pencil! Filter each feed by location, service, client, or member. Every calendar has its own iCal feed, which you can toggle on or off and control visibility settings for: All details, Limited (title only), Busy only. This gives you full flexibility to share the right level of information with the right people.
Live for all users on the calendar page.New Feature
Band Pencil Trust Card
We’re excited to introduce the Band Pencil Trust Card, a brand-new widget designed to help both administrators and members showcase their reliability, professionalism, and activity within Band Pencil. Whether you’re a bandleader looking to build client confidence or a musician wanting to stand out to agencies and organisers, the Trust Card helps you show that you’re active, established, and trustworthy.
Embed your Trust Card on your website or share the link on your socials to build trust with clients, agencies, and bookers. Learn more here: View linkNew Feature
Member Portal iCal Update
You can now choose whether to display all events you’re assigned or only the events you’ve confirmed as available - helping keep your calendar clear and uncluttered.New Feature
Email Templates Update
We’ve released a new update to email templates. All users can now edit certain system emails this includes the auto-response email sent when the lead capture form is completed.
In addition, when sending an invoice, contract, or quote from the event manager page, you can now customise each of these email templates before sending.New Feature
Added developer options for Lead Capture Forms
You can now customise embedded forms with URL parameters (rows=false, padding=false, labels=true) and adjust iframe settings for better display control. View linkImprovement
Add Venue Address When Adding New Event
You can now add the venue's address when adding a new event to Band Pencil.Improvement
Assigned Forms
You can now view form responses directly from the event page where a form has been assigned to an event.Improvement
what3words
We’ve added a field to save what3words addresses for venue locations in Band Pencil. You can enter free text plus a what3words address (e.g. Car park: ///filled.count.soap) or just the address itself (///filled.count.soap).New Feature
Required Fields on Client Forms
The client form will now show what required fields are missing and highlight in red.Improvement
Member Invoices - Additional Costs
We've introduced a new option that allows members to detail any additional costs when submitting an invoice through the Member Portal. These costs will be displayed on the member invoice overview page (where you review and approve invoices) and will also be included on automatically generated invoices and receipts.New Feature
Disable Changing Availability
You can now disable the ability for members to change their availability once set. To do this navigate to your event settings and under the member portal section you can toggle this feature on or off.New Feature
Admin Worksheet Member Role
We’ve fixed the bug so that the worksheet now shows the member’s assigned role for the event, rather than their default role.Bug Fix
Member Portal Invoices
We've fixed the bug preventing you from submitting an invoice where the member tried to edit the 'add tax'.Bug Fix
Availability Checker When Adding New Events
We'll show the availability checker when adding a new event in Band Pencil so you can see if that date has any potential clashes based off your events in Band Pencil.Improvement
Sidebar
The sidebar bug where it randomly opens then closes on mobile device has been fixed.Bug Fix
Dress Code Presets
You can now save dress codes as an account preset to quickly add saved dress codes to your events. View linkNew Feature
Delivered Percentage
The delivered rate percentage is now shown on the outbox page next to the open rate percentage.Improvement
Lead Capture Form
You can now turn off the 'submission received' email to clients once the submit the form.New Feature
Excluded unsuccessful statuses
Unsuccessful statuses (Not Won, Withdrawn and Cancelled) are no longer shown in the iCal feed and dashboard.Notice
Company & Tax Details
"Company Number" and "Tax Number" have been renamed to "Company Details" and "Tax Details" to provide greater clarity and flexibility in how business identifiers are displayed on invoices. View linkNotice
"Not Secure" Warning When Clicking a Link in a Band Pencil Email
This issue is related to how our transactional email provider tracks when a link is clicked in one of the emails sent from Band Pencil.
Is It Safe? Yes — it's completely safe to proceed.
The final destination, e.g. the Client Portal and all key pages on bandpencil.com — are fully protected with HTTPS encryption. You can safely click “Continue to site” if prompted.
Learn more about this here: View linkNotice
Bulk Assigning Members to Events
You can now bulk assign events to a member. Learn more View linkNew Feature
Invoice Line Item Description
You can now add a description to the invoice line item when adding new.Improvement
Client Additional Emails
You can now add extra email addresses to a client record! Feel free to include them in text, like: "Partner Fred Doe, email fred@example.com". When you're composing an email on the event page, we'll automatically pick out any addresses and suggest them for adding to send to additional emails. View linkNew Feature
Contracts
On the Contracts page, under Contract Options, you can now choose to display the Event Information section above the Terms & Conditions section. You also have the option to disable the request for marketing consent during contract signing.
In addition, the Electronic Signature Record in the signed contract PDF has been enhanced—it now appears on a separate page, presented in a clearer, more readable format with additional details.Improvement
Performer Contracts
The Electronic Signature Record in the signed contract PDF has been enhanced. It now appears on a separate page, presented in a clearer, more readable format with additional details.Improvement
Email Delivery
A handful of users have reported not receiving emails from Band Pencil. Our delivery logs show all messages are being sent successfully, with no issues detected however, we will continue to monitor.
We recommend users check their junk or spam folders, move any Band Pencil emails to their inbox, mark them as "Not Spam", and add postmaster[at]bandpencil[dot]com to their safe senders or contacts list.
Find out more here: View linkNotice
Previous & Next Event Buttons
We have added the ability to go to the previous and next event from the event page using the left and right buttons in the top-right corner.New Feature
Searching / Adding Dropdown Items Bug (Fixed)
No further issues have been reported and functionality seems to be working as expected. This bug is now marked as fixed. If you are still having issues, please contact support.Bug Fix
Searching / Adding Dropdown Items Bug
We're aware of a bug impacting the following when searching or adding items from a dropdown:
Dashboard (when adding a new event):
- Event Location
- Event Referral Source
Event Manager Page (when searching records):
- Searching clients
- Searching setlists
- Searching locations
- Searching files
- Searching services
If you are unable to add a new location / referral source when adding a new event, create the event with no location and assign it on the event manager page. All records can still be searched manually by scrolling. The issue is with 'type to search'.
We're confident the issue stems from a recent update to Chrome. We have found a workaround to force it to work on desktop, but further testing will need to be carried out to assess whether this fix has been successful.
Updates to this bug will be released on our Change Log with the title 'Searching / Adding Dropdown Items Bug'Bug Fix
Upcoming Pipeline
We've refreshed the upcoming pipeline page for better readability and scrolling. Now, only statuses that have at least one upcoming event will be shown.Improvement
Import Tax Number
You can now add the tax number when importing members to Band Pencil.New Feature
Pasting Bug
We've fixed a bug so you can paste text more easily to assigned contracts.Bug Fix
Managing Assigned Members
We've made some changes to the event page making it easier to manage members assigned to the event. This includes, click to change availability, visibility, and role/instrument. We've also made it easier to see the auto book flow.New Feature
To keep the changelog focused on the latest updates, we’re displaying changes made within the past 12 months. For older updates, feel free to contact us.