Everything you need for your music business

Manage your gigs, organise your musicians, create invoices and contracts with a fraction of the effort.


  • Event & Rehearsal Manager
  • Musician Scheduling
  • Online Contracts
  • Online Payments
  • Online Invoices
  • Lead Capture Form
  • Inventory Manager
  • QuickBooks Integration
  • Mailchimp Integration
  • Availability Checker
  • Song Inventory
  • Musician Groups
  • Client Portal
  • Musician Portal
  • Band/ Lineup Builder
  • File Store
  • Bulk Emailing System
  • Setlist Creator
  • Online Forms
  • Musician Invoices
  • Income Reporter
Musician management software

Organise gigs 2x faster using Band Pencil

On average, band leaders book gigs and rehearsals 2x faster using Band Pencil's software. Whether you're an artist, musician or agency, Band Pencil is sure to speed up your workflow.

  • Sync Band Pencil to your external calendar
  • Create invoices and contracts
  • Quickly send musicians and clients to gig information

Image of a speech mark

Band Pencil has helped us keep our events extremely organized! It is so easy to handle the different aspects of an event.

Vybe Society

Take out the guess work when booking musicians and get Band Pencil to ask

If you run several bands with musician crossover this is the perfect tool. We'll tell you which musicians you have already booked and which have said they're not available.

  • Poll musicians to see if they are available for gigs
  • Manually change the musician's availability
Musician Portal
Musician management software for bands and musicians
Musician management software

Our band builder allows you to easily track who's on what gig

Our band builder helps you see which musicians are yet to state their availability and who are left to book.

  • See which musicians are available, not available and still to confirm
  • Easily see which slots are missing and need booking
  • Add, duplicate and edit templates

Get enquiries straight from your website to Band Pencil

You're a business, and a business needs new leads. Create leads automatically, with our lead capture form with feeds directly into Band Pencil.

  • Easily embed into your website
  • Allow clients to select a shortlist of bands
  • Notifications when new lead received
Enquiry Form
Example of lead capture form for band management software
Inventory management system for bands and musicians

Start managing your inventory

40% of businesses report lost or stolen equipment each year. Whether you're a solo musician or part of a group, we make it easy to track your inventory.

  • Add equipment to gigs
  • Record the item value and status
  • Assign equipment to gigs

Seamlessly interact with your clients about their event

Clients are key to the music business. Band Pencil allows you to securely store your client's details all in one place.

  • Easily add clients to gigs
  • Record clients' marketing permissions
  • Quickly view the status of contracts and invoices
Client CRM system for bands and musicians
Online payments band management software

Accept online payments and get paid faster

Bands that accept online payments make 2x more than those that don’t. With Band Pencil Pay, we make it easy for musicians to accept online payments through secure channels.

  • Built in payment tracking
  • Accept credit/debit cards with low fees
  • Clients can pay anytime, anywhere
Online Payments

Run finance reports at a click of a button

Not only can you view your reports on Band Pencil, but we make it simple to export to Excel, CSV and PDF.

  • See how much you've paid your musicians
  • See your total and predicted income
  • Run custom reports and export them to Excel
Band management software income reports
File upload system on Band Pencil's band management software

Share files with your musicians and clients

Upload your files to Band Pencil and easily share them with your musicians and clients.

  • Share files with clients and musicians
  • Assign files to events
  • Music files (e.g. sib) supported

Enjoy hassle free invoicing

It's time to stop using Microsoft Word and get Band Pencil to auto-generate your invoices and receipts.

  • Customisable invoices
  • Set individual invoice charge dates
  • Download to PDF and email straight to your client
Online Invoices
Online contracts and invoices Band Pencil

Everything you need to manage your band



Multi-User Support

You can have up to three users sign up per account, so no need to share login information.

Audit Reporting

Access to an audit log to see what has been changed, by which user and when.

Affordable Pricing

Software shouldn't cost the earth. We believe we offer a fair and affordable price.

Client Portal

Clients can access their event information, invoices and contract online.

Musician Portal

Musicians can view their gigs, invoices and set their availability online.

Online Outbox

See what emails have been sent and whether they have been read or opened.

Band Availability

Select a date and we'll tell you if you have a event booked for not.

Customise Invoices

Add your logo, PO information and notes to invoices.

Email Templates

When composing emails, select from pre-written templates to speed up your workflow.

Ready to get your time back?

Our band management software is loved by musicians, band manager, agencies, not-for-profit music groups and many more. Get started now 👇

14-day free trial • No card required • Cancel at anytime