Our Features

Band Pencil helps you manage your bands, gigs, rehearsals and musicians.
Built for musicians, by musicians.

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Musician management software

Built for managing your gigs

On average, band leaders book gigs and rehearsals 2x faster using Band Pencil.

  • Sync Band Pencil to your external calendar
  • Create invoices and contracts
  • Quickly send musicians and clients to gig information

Smart musician scheduling

If you run several bands with musician crossover this is the perfect tool. We'll tell you which musicians you have already booked and which have said they're not available.

  • Poll musicians to see if they are available for gigs
  • Check to see if a musician is already booked on another one of your gigs
  • Manually change the musician's availability

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Musician management software for bands and musicians
Musician management software

Keep track of who's on what event

Our band builder helps you see which musicians are yet to state their availability and who are left to book.

  • See which musicians are available, not available and still to confirm
  • Easily see which slots are missing and need booking
  • Add, duplicate and edit templates

An embeddable lead capture form

Automatically create new leads with our lead capture form with feeds directly into Band Pencil.

  • Easily embed into your website
  • Allow clients to select a shortlist of bands
  • Notifications when new lead received

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Example of lead capture form for band management software
Inventory management system for bands and musicians

Easy to use inventory management system

40% of businesses report lost or stolen equipment each year. We make it easy to track your inventory.

  • Add equipment to gigs
  • Record the item value and status
  • Assign equipment to gigs

Store your clients securely

Keep your client's details all in one place.

  • Easily add clients to gigs
  • Record clients' marketing permissions
  • Quickly view the status of contracts and invoices

Client CRM system for bands and musicians
Online payments band management software

Simple, secure online payments

Bands that accept online payments make 2x more than those that don’t. With Band Pencil Pay we make it easy.

  • Built in payment tracking
  • Accept credit/debit cards with low fees
  • Clients can pay anytime, anywhere

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Useful reporting

Not only can you view your reports on Band Pencil, but we make it simple to export to Excel, CSV and PDF.

  • See how much you've paid your musicians
  • See your total and predicted income
  • Run custom reports and export them to Excel

Band management software income reports
File upload system on Band Pencil's band management software

Integrated file storage

Upload your files to Band Pencil and easily share them with your musicians and clients.

  • Share files with clients and musicians
  • Assign files to events
  • Music files (e.g. sib) supported

Hassle free invoicing

It's time to stop using Microsoft Word and get Band Pencil to auto-generate your invoices and receipts.

  • Customisable invoices
  • Set individual invoice charge dates
  • Download to PDF and email straight to your client

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Online contracts and invoices Band Pencil

Oh, but there's more...



Multi-User Support

You can have up to three users sign up per account, so no need to share login information.

Audit Reporting

Access to an audit log to see what has been changed, by which user and when.

Affordable Pricing

Software shouldn't cost the earth. We believe we offer a fair and affordable price.

Client Portal

Clients can access their event information, invoices and contract online.

Musician Portal

Musicians can view their gigs, invoices and set their availability online.

Online Outbox

See what emails have been sent and whether they have been read or opened.

Band Availability

Select a band and date and we'll tell you if they're available.

Customise Invoices

Add your logo, PO information and notes to invoices.

Email Templates

When composing emails, select from pre-written templates to speed up your work flow.

Try Band Pencil for free

Get started with our band management software! Only takes a couple of minutes and no credit card required.