Keep every booking organised.
Band Pencil brings the moving parts of every gig together — clients, venues, timings, musicians, contracts, invoices, notes and files — so you can manage bookings without relying on scattered spreadsheets and email threads.
Capture the details
Store dates, timings, venues, services, notes and other booking information using more than 25 event fields.
Share only what matters
Give clients and performers access to the information they need while keeping private admin notes and internal details hidden.
Keep calendars connected
Sync Band Pencil events with personal calendars including Google, Apple and Microsoft calendars.
One place for every detail of the gig.
A booking is more than a date in a calendar. Band Pencil keeps the practical, financial and client-facing information around each event connected, giving you a clearer picture of what has been agreed, what still needs doing and who needs to know.
Stop losing gig details across emails, messages and spreadsheets.
Every booking has its own organised event record, giving you one place to keep the information you need before, during and after the gig.
- Keep venue, client, service and timing information together
- Add private notes that stay hidden from clients and performers
- Attach relevant files and booking information to the event
See what’s coming up without piecing your diary together.
Your Band Pencil calendar gives you a clearer view of upcoming gigs and bookings so you can quickly see what is happening and when.
- View upcoming bookings from one calendar
- Sync events to Google, Apple and Microsoft calendars
- Keep venue and timing details connected to the event
Create contracts and invoices straight from your bookings
Because the client, event and financial details already live in Band Pencil, contracts and invoices can be created from the same booking rather than starting again in another system.
- Create invoices from your booking information
- Generate and send contracts for online signature
- Reuse saved clients, venues, services and templates
Keep clients and performers informed without exposing your admin area.
Band Pencil’s client and member portals give the people around the booking a dedicated view of the information that is relevant to them.
- Keep private notes and internal information hidden
- Update information without sending another long email chain
One platform,
one process.
The booking workflow stays connected from the moment you add the gig through to contracts, invoices and the event itself.
Add the booking
Create the event and record the key date, venue, client, service and timing information.
Build out the details
Add notes, musicians, files, timings and any other information needed to manage the gig.
Send the paperwork
Create contracts and invoices using information already attached to the booking.
Keep everyone updated
Share the relevant information through client and member portals while keeping your private admin details private.
“Band Pencil has helped us keep our events extremely organised.”
It is so easy to handle the different aspects of an event.
Questions, answered.
Can't find what you're looking for? Contact the Band Pencil team.