Musician Portal

Share event information securely with your musicians, technicians, crew and anyone else working the event.

Example of setlist builder on Band Pencil

Stop guessing and start asking for your musician's availability

Band Pencil automatically asks your musician for their availability. We'll let you know as soon as they respond.

  • Track whether your email has been opened
  • Musicians can change their availability if needed
  • See who's available or not in seconds

Give your musicians access to see gig information online

No stress. No setup and no passwords. Each musician has their own access to a secure portal to see the gigs they are assigned to.

  • Secure passwordless login via Magic Link technology
  • Add Band Pencil to your personal calendar
  • See all past and present events and invoices
Example of setlist live view on Band Pencil's setlist builder
Example of setlist builder on Band Pencil

Make paying musicians easy

Allow musicians to submit invoices directly through Band Pencil, or get Band Pencil to automatically create an invoice and receipt.

  • Musicians can see their fee for a gig
  • Let the musician know when they have been paid
  • Automated emails so you know when an invoice has been submited

Share only what musicians need to see

Gig information is securely stored in Band Pencil and we only show the musician what they need to see.

  • Musicians can download PDF worksheets
  • You can share files through the portal
  • Musicians see other musicians assigned to a gig
Example of setlist builder on Band Pencil

Ready to get your time back?

Our band management software is loved by musicians, band manager, agencies, not-for-profit music groups and many more. Get started now 👇

14-day free trial • No card required • Cancel at anytime