Free tool

Create a professional gig proposal in minutes.

Add the event, client and services you’re proposing and turn the information into a PDF ready to send to your client.

Completely free No account required Works in your browser

Build your proposal

Event

Tell us about the proposed event.

Event name *

Event date *

Proposed timings

Venue

Client

Add the details you want to appear on the proposal.

Client name

Company

Phone

Address

Services

Add the services included in your proposal.

Service name *

Cost *

Tax %

Description

Tax name

Proposal expiry *

Currency

Additional notes

PDF size

How it works

Give the client something clear to say yes to.

A good event proposal makes the service, price and event details easy to understand before the booking moves to contract.

Describe the event clearly

Include the proposed date, venue and timings so both sides understand what the quote relates to.

Break services down

List each package or service separately where this makes the proposal easier to understand.

Add an expiry date

A proposal expiry gives your client a clear timeframe and helps avoid old prices being accepted months later.

Keep the next step simple

Once the client agrees, move the booking into a contract and invoice workflow.

Doing this regularly?

Let Band Pencil do the admin.

Keep gigs, clients, musicians, contracts, invoices and event information together instead of rebuilding documents every time.

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