Free tool

Put every gig detail on one useful worksheet.

Add the information your musicians and crew need, then create a PDF worksheet you can share before the event.

Completely free No account required Works in your browser

Create your worksheet

Event basics

Add the information everyone needs before the gig.

Event name *

Event date *

Setup / soundcheck

Event timings

Venue address

Gig information

Add the practical details performers will need on the day.

Dress code

Green room

Performance room

Number of guests

Food

Event information

Client

Optional client information for the worksheet.

Client name

Company

Phone

PDF paper size

How it works

Give everyone the information before they have to ask.

A gig worksheet gives performers one place to check timings, location, setup requirements and practical event information.

Include arrival information

Setup and soundcheck details help performers understand exactly when they need to be at the venue.

Add practical venue details

Green room, performance room, food and dress code information can prevent a surprising amount of last-minute messaging.

Keep timings clear

Separate arrival, setup, soundcheck and performance times where possible.

Share one version

Make sure everybody works from the latest worksheet so old information does not continue circulating.

Doing this regularly?

Let Band Pencil do the admin.

Keep gigs, clients, musicians, contracts, invoices and event information together instead of rebuilding documents every time.

Try Band Pencil free

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