Whether you are managing a small jazz trio, or a large corporate function band, or you're a freelance musician doing five or fifty gigs a month. Band Pencil is the industry grade management system which will work for you.

Managing gigs

Gig Information & Finance
Store all of your gig information securely. Gig date, time, address soundcheck info, description, setlist, equipment, client information and much more. Record all the gig's finance and generate invoice and receipts.

Download all the gig information to a PDF worksheet so you can print on the day.

Managing clients

We know the stress of chasing clients to sign paper contracts and making invoices, so we do it all for you.

Invoices & Receipts
Send clients and invoice which can be viewed online and downloaded as a PDF. Once you mark the gig as paid we automatically make a receipt available.

Send clients a electronic contract which they can sign online in seconds. Once signed the contract is converted to PDF and emailed to both parties.

Generating reports

IRS 1099 & HMRC Self Assessment
We've made it easy to see how much you've paid musicians to help you complete form 1099. We have also made it easy to see how much you made from your gigs for HMRC tax return.

Revenue & Export
We've made it easy to see how much revenue you have/are expected to make. You can then export all of the data to Excel, CSV, PDF or Print.


Managing musicians

Adding Musicians to a Gig
Musicians can view gigs, submit and view their invoices. In doing so, both you and your musician have a copy of their invoice and receipt.

Securely Store Information
Securely store a musician's bank details, email address, phone number and address to make it simple to invoice and communicate.

Tracking your inventory

Simple Inventory System
Add your equipment's location, status and value into Band Pencil to easily keep track of your assets.

Add Equipment to Gigs
By adding equipment to your gigs you can see what you will need to pack. It also helps you see what equipment you don't use that often.

File store

Simple Cloud File Storage
Store all your files securely in one place, for easy access. We allow you to store Sibelius, MIDI and MP3 file types.

Add Files to a Gig
Band Pencil allows you to attach files to your gig to easily share files with clients. For example, if a client shares a wedding itinerary you can upload it into Band Pencil for quick access.

Join Band Pencil