Keep every flight, hotel and stop in one place.
Plan the logistics around every booking with flights, trains, hotels, transfers and other stops organised alongside the event itself.
Plan every journey
Add flights, trains, driving, coaches, boats and other travel with departure and arrival information.
Organise accommodation
Keep hotels and other accommodation together with the rest of the booking logistics.
Share with members
Make selected logistics available through the Member Portal so performers can see the information they need.
Build the complete itinerary around your event.
A booking is often much more than a date and venue. Add travel, accommodation, transfers and other stops to create a complete logistics plan for everyone involved.
Map out the journey from start to finish.
Add each stage of the journey to the booking and keep timings, locations and booking references together in one structured itinerary.
- Add flights, trains, cars, coaches, boats and other travel
- Record departure and arrival locations
- Store start and end times in local time
- Keep booking references alongside each journey
Keep hotel details alongside the event.
Add accommodation directly to the logistics plan so hotel stays sit alongside flights, transfers and the rest of the itinerary.
- Add hotels and other accommodation
- Record check-in and check-out times
- Store notes and important booking information
- Keep accommodation connected to the relevant event
Not every part of the journey is a flight or hotel.
Add stops, meeting points, transfers, soundchecks, collection points or anything else that needs to appear in the itinerary.
- Add custom stops and other logistics
- Build multi-stage itineraries
- Add notes for each part of the journey
- Keep timings in chronological order
Keep tickets and travel documents with the itinerary.
Upload files alongside your logistics so important documents remain connected to the booking rather than disappearing into email threads and shared folders.
- Upload tickets and booking confirmations
- Attach travel and accommodation documents
- Keep files connected to the relevant event
- Give your team one place to find important information
Turn your logistics into a travel-ready itinerary.
Export your event logistics to PDF when you need a convenient itinerary that can be saved, printed or shared.
- Export event logistics to PDF
- Create a clear chronological itinerary
- Share travel plans outside Band Pencil
- Keep an offline copy while travelling
One platform,
one process.
Build the logistics around each booking and give everyone a clear plan from departure through to the event and journey home.
Add the journey
Add flights, trains, driving, transfers or any other travel connected to the booking.
Add accommodation and stops
Include hotels, meeting points, transfers and any other stages of the itinerary.
Attach the details
Add booking references, notes and important travel documents to each part of the journey.
Share the itinerary
Show relevant logistics in the Member Portal or export the complete itinerary to PDF.
From the first flight to the final hotel checkout.
Keep the entire journey connected to the booking instead of spreading travel details across emails, messages, spreadsheets and PDFs.
Questions, answered.
Can't find what you're looking for? Contact the Band Pencil team.