Keep the practical details for each gig together in one booking.
Built for Freelance Musicians
Gig management software built for freelance musicians like you
Manage the business side of every gig without letting admin take over. Band Pencil keeps bookings, clients, contracts, invoices, setlists, payments and event details together in one organised workspace.
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2,500+
active users
30,000+
performers using the Member Portal
500,000+
gigs managed
Why Band Pencil?
Spend more time performing than on admin.
A busy diary brings more than performances. There are enquiries to answer, details to confirm, contracts to send, invoices to chase, music to prepare and clients to keep updated. Band Pencil brings those moving parts together so you can spend less time on repetitive admin and more time doing the work you actually enjoy.
Keep every booking organised from enquiry to performance.
Instead of piecing a gig together from emails, calendar notes and spreadsheets, keep the event details in one place. Dates, venues, timings, fees, client information, notes, documents and other booking details stay attached to the event.
- Keep dates, venues, timings and booking notes together
- See upcoming gigs from your Band Pencil calendar
- Store client and venue information alongside the event
- Keep files and important booking details attached to the gig
Look as organised behind the scenes as you do on stage.
A professional client experience builds confidence. Send contracts, invoices and event information from the same booking and give clients an easier way to check what has been agreed.
- Send professional invoices to your clients
- Create and send booking contracts for online signature
- Give clients access to event information through the Client Portal
- Keep documents connected to the booking rather than scattered across email threads
Keep the information you need ready when the gig arrives.
Prepare setlists, organise songs and attach supporting files before the performance. When it is time to play, your gig information is already organised rather than buried in messages and attachments.
- Build setlists using drag and drop
- See calculated setlist duration
- Attach sheet music and chord charts to songs
- Use Live View during the performance
Turn website enquiries into organised bookings.
Use Band Pencil’s lead capture form to collect new enquiries directly from your website. The details can flow into Band Pencil so you can respond quickly without manually copying the same information between systems.
- Let potential clients submit an enquiry online
- Capture event information in a structured format
- Receive an email notification when a new enquiry arrives
- Reduce manual re-entry when turning an enquiry into a booking
Know what you have earned and what is still due.
Keep your gig finances connected to the bookings they belong to. Send invoices, keep an eye on upcoming revenue and use reporting tools to understand how your work is performing.
- Create and send invoices from your bookings
- Track upcoming revenue and financial information
- Download reports when you need them
- Keep client payments linked back to the relevant gig
Everything connected
Everything around the gig, organised.
Create and send invoices to clients without rebuilding the booking elsewhere.
Send professional contracts for clients to review and sign online.
Build setlists, calculate durations and keep performance material ready.
Export gig information to PDF when you want a paper or offline copy.
Keep an eye on upcoming revenue and understand the financial side of your gigs.
Keep venue information with the event and make getting to the gig easier.
Keep Band Pencil bookings alongside the personal calendar you already use.
Share gig information with other performers when the booking involves more than just you.
Support when you need it
You play the music, we help with the admin.
Whether you are getting started, have a question about a booking workflow or want to suggest an improvement, Band Pencil support is here when you need a hand.
Freelance Musicians FAQs
Common questions.
Yes. Band Pencil can be used by individual freelance performers as well as bands, agencies and larger entertainment teams.
Yes. Band Pencil is designed to keep multiple bookings, clients, dates and documents organised in one place.
Yes. You can create and send contracts and invoices from Band Pencil and keep them connected to the relevant booking.
Yes. When you are working with other musicians or performers, Band Pencil can be used to share the relevant booking information without giving them access to your full admin area.
Yes. Band Pencil includes lead capture tools that can help collect new enquiries and save the relevant booking information into your workflow.