Band Pencil gives you two powerful ways to organise events:
They are designed to be used together, not instead of one another.
Band Pencil offers ten event statuses to help you keep your pipeline organised. You’re free to use them in whatever way best suits your workflow. These are set into Band Pencil (so you can't edit them).
| Phase | Status | What it Means |
|---|---|---|
| New Lead | Enquiry | A new gig request has landed - either a direct booking enquiry or one captured via the lead capture form. |
| Proposal | Offer Made | You’ve sent the quote to the client/promoter and are waiting for their go-ahead. |
| Offer Accepted | The client or promoter has agreed to your terms, time to prepare the contract and logistics. | |
| Pre-Booking / Details | Pending Confirmation | Still waiting on final sign-off from the promoter, venue or other suppliers (sound, lighting, catering, etc.). |
| Pending Members | You’re finalising which performers or crew will be on the line-up for this event. | |
| Awaiting Confirmation | All terms are agreed - now you’re nailing down set times, travel plans, equipment lists and so on. | |
| Confirmed | Confirmed | Contracts are signed, deposits are in, line-up is locked and the gig is in your diary, nothing further to organise. |
| Unsuccessful | Not Won | You didn’t land this booking (e.g. the client/promoter chose another vender). |
| Withdrawn | The client/promoter pulled the event before any formal offer was sent. | |
| Cancelled | A confirmed booking was called off—whether due to client/promoter changes, venue issues or force majeure. |
Statuses should reflect progress. If you need more detail than a single status can provide, that’s where tags come in.
Event Tags let you add extra context to your events without changing their status. Use statuses to track progress through your booking pipeline. Use tags to categorise, group and analyse your events
Think of statuses as “where is this booking at?”
Think of tags as “what kind of event is this?”
Tags can represent anything you find useful, such as:
You can apply multiple tags to the same event, giving you much finer control when searching and reporting.
To add a tag to an event:
Once added, the tag will appear on the event page.
Tags are visible in:
All tags are managed from the Settings page.
From here you can:
⚠️ Important: If you delete a tag from the Settings page, it will be removed from every event that currently uses that tag. This action cannot be undone.