A DJ's Guide to Staying Organised

Being a DJ isn’t just about spinning tracks and hyping up a crowd. Behind the decks lies a demanding job that requires juggling multiple gigs, managing client expectations, and preparing setlists tailored to each event.

Staying organised as a DJ is key to maintaining a smooth workflow and delivering great performances. But the truth is that staying organised and running a single-person DJ presence is no easy task.

This is where quality DJ management software comes in. From tracking gigs and creating setlists to handling contracts and payments, you want a tool designed to take the stress out of running your DJ business, whether it’s a side-hustle or full-time venture. Still on the fence about investing in a tool? Here’s why it’s a game-changer.

 

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Why Staying Organised as a DJ Matters

Around three-quarters of DJs earn less than 10% of their income from their DJ activities. In other words, being a DJ is rarely a main career. However, if you want to grow your side hustle, you need to juggle many balls at the same time. That’s where you need to be organised. From handling bookings to keeping track of gigs while maintaining a primary job on the side, having a solid system is key.

But I DJ for fun, why can’t I take it easy? There are risks to consider:

• Double bookings
• Last-minute cancellations
• Incomplete setlists
• Forgetting a gig

Can you afford to invest your energy and money into your passion without any positive return? No! That’s why you need to stay organised as a DJ. Gig tracking for DJs is a game-changer for keeping tabs on upcoming performances, managing your time effectively, and maintaining your reputation in your side hustle.

Simplify Gig Tracking for DJs With The Right Tools

What is the best approach to keep track of your gigs? One thing is for sure: relying on memory alone won’t cut it. The right tools fit into your tight lifestyle. As a hustler, you have limited time to manage and schedule your DJ activities.

Choosing Specialised DJ Management Software

This is where Band Pencil can make a big difference. We have designed a DJ management software tool that can handle bookings and track gig details in one place. Band Pencil is your go-to platform to manage your calendar, client notes, and contracts.

In other words, this is a solution that makes managing, scheduling, and updating all info related to your DJ gigs frictionless. If you’ve tried DIY systems that need you to switch between multiple platforms simultaneously (emails, calendar, bank account, etc.), you’ve probably noticed how quickly mishaps can occur, from missing gig info to chasing payments.

Affordable Solution For Beginners

Is a solution like Band Pencil suitable for new DJs who are just starting with their activities? Yes, and the pricing for a single user is suitable for solo side hustler DJs.

In terms of advantages, it saves you the hassle of juggling multiple platforms at the same time, whether you’re reaching out to your clients or preparing your playlists.

Building the Perfect DJ Setlist

In the words of professional DJs, creating the perfect playlist for a gig is all about:

• creating a vibe
• building memories
• taking the audience on a journey
• being unforgettable (and therefore winning more gigs)

So, you want to consider a variety of factors, ranging from the venue size to its acoustics. Besides, you need to research the audience. What will people be expecting?

Using a DJ Setlist Builder

But if you are looking for a professional tool, you want to head to a platform like DesignMySetlist.com. This smart tool is a DJ’s best friend to create and refine playlists. This is a must-have to organise your tracks and test different orders so you can hit the intended vibe.

The reason why professionals prefer a DJ setlist builder for building themes for specific gigs, such as weddings or club nights, is the range of features:

• You can save templates for specific themes.
• You can let the client make the final decision.
• You can collect and manage song requests easily.

Managing Contracts and Client Communication

Facebook, Instagram, Twitch, and YouTube are the most popular livestream platforms for DJs. And, as such, they may also be the top platforms potential clients use to get in touch with DJs. Let’s be clear about one thing: these platforms are not designed for client management.

The real challenge is that livestream platforms are used for promotional purposes. For professional communication, you need a dedicated tool that can:

• Store contracts
• Manage payments
• Specify gig information
• Keep contacts in one place
• Let clients agree on the proposed playlists
• Maintain the working relationship up-to-date

Tools for Contract Management

This is where our platform Band Pencil is designed to streamline contract management for DJs. You can use it to draft, sign, and store contracts digitally. Plus, we have integrated features like reminders to stay on top of deadlines and client follow-ups, invoicing, etc.

Saving Time with Templates

How much should you charge for a wedding? For a trade show? This is where having pre-made templates for your contracts, invoices, and client proposals can make a difference. You can keep a library of pre-prepared documents so you can quickly quote a client.

Similarly, you can also share your playlists for feedback as part of your gig management.

Simplifying Payments

Managing invoices and payments is another crucial aspect of client communication. Band Pencil includes invoicing tools that let you generate and send invoices directly, track payments, and issue receipts. Your clients can also pay directly online, which means you don’t need to chase them for payment.

Your Sign to Manage Your DJ Activities

Staying organised as a DJ is a no-brainer. Whether you are working as a full-time DJ or only during your spare time, you want to stay on top of running gigs, building setlists, and managing your clients. DIY systems that require you to manage your email, calendar, playlist, and invoicing separately can only go so far. If you are serious about your activities, you want to invest in a DJ management software tool that combines the benefits of gig tracking apps, setlist builders, invoicing and payment solutions to simplify your workflow.

This is your sign to contact Band Pencil and take your DJ career to the next level; your music and your clients will thank you!